Room Reservation: Policy and Procedures

Thank you for considering the UCSD Black Resource Center to hold your upcoming event.

All reservations require at least one week notice from the date of your event. After-hours and entire center reservations require two weeks notice from the date of your event. Please no entire center reservations during business hours. Thank you.>

Hours & Availability

Monday - Thursday: 9:00 a.m. – 7:00 p.m.
Friday: 9:00 a.m. – 4:00 p.m.

Please note: The above hours are also the Black Resource Center’s operating hours. Any reservation requirements prior to opening, or after closing, must have special arrangements.

Available rooms & description:

  • Conference Room: The maximum capacity is 22 people. The default set up for this room is conference style with seating for 22, along with 6 tables.
  • Family Room: This space is the large open space that is immediately visible upon entering the center. It may be reserved only with the understanding that no privacy is possible. Our function as a Community Center calls us to keep this space open to our community; therefore no “closed” meetings are possible during normal operating hours. The maximum capacity is 49 people.

How to reserve a room:

Verify date and room availability by phone, e-mail, or in person with the Resource Center. We encourage you to make your reservations as far in advance as possible to ensure room availability (brc@ucsd.edu or 858-534-0471)

Complete our Room Reservation Form, and return them with appropriate identification (a UCSD ID card) to the Black Resource Center. You can also request a copy at the front reception area.

Room Reservation Information:

Food Policy: Full meals and beverages, in spill-proof containers, are allowed in the Conference Room. Snacks and beverages, in spill-proof containers, are allowed in the Family Room. In all spaces, please clean up after your meeting.

Cleanup Policy: Rooms must be left in the same set up, clean condition as they were found. If, upon entering a room, you should discover that the space is not ready for occupancy, please notify the front desk immediately. Any necessary cleanup resulting from your event may lead to a permanent suspension of room reservation privileges of your group/organization.

Point of Contact: All groups reserving space must provide a point of contact, who agrees to provide identification (a UCSD ID card), completes the Room Reservation Form, assumes responsibility for the group/organization holding the meeting, and agrees, on behalf of the entire group, to support the UCSD Black Resource Center’s mission statement by acknowledging the Agreement of Use and Liability on the eform.

Additional Resources: (4) 6’ft tables and (20) stackable chairs located in BRC closet. If used, please clean and return to closet location.

Equipment Reservations

The Black Resource Center now has equipment which can be reserved by our affiliates including student volunteers, frequenting students, and the Black Leadership Council (Black Student Leadership Council orgs include: Delta Sigma Theta, Sorority, Inc., National Society of Black Engineers, Black Student Union, Black Campus Ministries, Black Men’s Collective, Black Graduate Student Association, African Student Association).

Complete the Equipment Reservation Form and return them with appropriate identification (a UCSD ID card) to the Black Resource Center. You can also request a copy at the front reception area.